Accounting, HR and Payroll Technician

Job Responsibilities

Accounts Payable

• Enter and reconcile accounting transactions according to established procedures
• Process accounts payable: receive, validate, and enter invoices
• Perform the 3-way match (purchase order, receiving, invoice) and forward for approval to the project manager
• Ensure all invoices for the month are entered before close (completeness check)
• Process supplier payments in a timely manner, applying available discounts
• Process subcontractor payments according to project administration directives
• Process corporate credit cards and attach supporting documents to each transaction

Accounts Receivable

• Deposit cheques and apply payments received from clients
• Reconcile receipts with invoices issued by project administration
• Month-end
• Prepare recurring and adjusting journal entries
• Perform bank reconciliations
• Match general ledger accounts with their subledgers (payables, receivables)
• Meet the monthly close schedule set by the controller
• Prepare preliminary month-end documents and reports for review by the controller

Government remittances and compliance

• File and pay source deductions and other remittances (wage garnishment, support payments, FTQ, etc.)
• File and pay tax returns
• File and pay CCQ remittances
• File and pay CNESST remittances
• Support for projects and management
• Support the controller with work-in-progress reports and ad hoc analyses
• Provide support during the year-end audit (document preparation, responses to auditor requests)

Filing and documentation

• File supporting documents and maintain complete, traceable accounting records
• Maintain electronic document filing

Payroll

• Process weekly payroll in full, including receiving and validating timesheets
• Have time cards approved for hourly employees
• Track and manage the vacation calendar and employee advances
• Process payroll and remittances specific to the CCQ plan for unionized employees
• Prepare Records of Employment (ROE) upon termination of employment
• Contribute to the preparation of year-end tax slips (T4/RL-1)

Human Resources

• Manage the administrative cycle for workplace accidents (CNESST, temporary assignment, gradual return)
• Manage the recruitment process
• Obtain and track up-to-date competency cards and driver’s licences for employees
• Coordinate training and collect certificates or cards obtained
• Manage onboarding and integration

Desired Profile

• Accounting training (DEC or AEC in accounting technology, or equivalent)
• Relevant experience in accounting and payroll, ideally in the construction sector
• Experience with the CCQ plan (payroll, remittances, Référence booklet): a significant asset
• Rigour, organizational skills, and the ability to manage multiple recurring deadlines
• Strong proficiency with accounting software and the Microsoft Office suite

Job type: Full-time, Permanent