Operations and Inventory Coordinator

Job Responsibilities

Purchasing

• Prepare purchase orders in the Avantage system, send them to suppliers, and follow up on pickups and/or deliveries.
• Purchase certain products at big-box stores when required.
• Negotiate with suppliers to obtain the best prices and discounts, and maintain long-term agreements with key suppliers.
• Compare prices and shop around for the various materials needed for projects.
• Approve purchase invoices related to mechanical items as well as materials.

Inventory

• Conduct a daily inventory check and ensure rigorous follow-up.
• Carry out a physical inventory count once a month.
• Manage material issue and return from job sites in the system:
• Assignment to the correct project, Return to inventory
• Create and manage products in the system
• Order materials as needed, based on inventory or project requirements.
• Keep the inventory up to date in the system at all times, as it is accessible to all users.

Production and Service

• Prepare materials and equipment for production and service teams.
• Coordinate deliveries to job sites:
• Planning of deliveries and pickups
• Management of deliveries carried out by the warehouse clerk
• Assist the production director with service and production operations.
• Communicate closely with operations in order to:
• Ensure follow-up on materials returning from job sites;
• Understand material needs for the various projects;
• Plan orders and replenishments accordingly.
• Ensure that required materials are available in a timely manner to avoid any slowdown in operations.
• Collaborate with the various departments to ensure effective management of purchasing, inventory, and supply.

Requirements

• DEC or training in management, logistics, administration, or a related field (or equivalent experience).
• Relevant experience in inventory management or procurement.
• Proficiency with computer tools, including Excel and an inventory management system.
• Valid driver’s licence (Class 5).
• Knowledge of the industrial, commercial, and institutional roofing sector (an asset)

You must possess

• Experience in inventory management, procurement, or operations coordination (construction or roofing sector an asset).
• Knowledge of inventory management software and proficiency in the Microsoft Office suite, particularly Excel.
• Strong organizational, planning, and prioritization skills.
• Supplier negotiation skills.
• Rigour and attention to detail in managing inventory data.
• Ability to work in a team and communicate effectively with multiple departments.